Job Information
Iowa State University Event Planner III in Ames, Iowa
Position Title:Event Planner III
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor’s degree and 5 years of related experience
Preferred Qualifications:Experience with coordinating complex, multi-faceted, large-scale events including negotiating contracts with vendors, speakers, entertainment
Experience with creating marketing material
Project management experience
Experience with technology used in program development and event implementation
Experience with facilitating online events
Job Description:
Iowa State University is seeking an experienced and detail-oriented Admissions Event Planner to join our first-year recruitment team. The ideal candidate will be responsible for developing, planning, and executing impactful off-campus recruitment and yield events across the country and internationally. Responsibilities include securing venues, managing logistics, and ensuring all efforts support recruitment goals and enhance the prospective student experience. This role requires exceptional organizational skills, creativity, and a strong commitment to promoting Iowa State University's mission and values.
Example of Duties
Prepare and manage event budgets, track expenses, and negotiate with vendors.
Plan and coordinate domestic and international events aligned with recruitment goals.
Collaborate with recruitment teams and university departments to develop event concepts and themes.
Manage logistical aspects such as venue selection, catering, transportation, and audiovisual needs.
Develop and maintain event timelines, ensuring deadlines are met.
Provide strategic oversight and support for off-campus and on-campus recruitment events.
Coordinate travel and manage relationships with university staff, vendors, student ambassadors, and alumni.
Create communication strategies, including announcements and promotional materials, in partnership with marketing teams.
Leverage data and feedback to track event success, inform future planning, and expand program reach.
Use Salesforce to maintain event calendars, manage registrations, and track metrics.
Stay updated on industry trends to implement innovative event planning strategies.
Travel domestically and internationally as needed to support recruitment events and goals.
Participate in bi-monthly strategic planning meetings with the associate director
Identify, hire, manage on-site non-university staff to assist in venues and positively represent Iowa State University.
Adhere to departmental, University and government standards and policies
Level Guidelines• Senior-level position possessing high-level professional and/or technical skills working independently under minimal supervision to support ISU’s mission and department or work unit goals• Applies senior-level professional knowledge and expertise to work requiring greater latitude• Solves moderately complex problems and regularly exercises judgment to determine appropriate action• Regularly exercises judgment to resolve problems and determine appropriate action on a broad set of issue and problems. May provide recommendations regarding problems/issues outside the bounds of defined procedures and practices• Responds to complicated inquiries, provides training, and provides direction to lower-level staff• May provide supervision for one to two other staff (i.e., leads a small work team)• May lead projects for which well-defined practices and procedures may not exist• Provides guidance to students
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS809
Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: September 11, 2024
Posting Close Date:September 18, 2024
Job Requisition Number:R15482
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.