Job Information
Community Action of Southeast Iowa Accounting Clerk/Receptionist in Burlington, Iowa
[Summary:[ Fiscal duties will consist of preparing monthly budget and billing reports, preparing and entering journal entries regularly using accounting software, assisting with Agency inventory, reconciling general ledger funds, assisting with required audit preparation and program monitoring reviews, and other tasks as needed. Receptionist duties will consist of welcoming visitors at the front desk, and providing direction as needed. Operate a multi-line telephone system and direct callers to appropriate personnel and performs secretarial duties. *[ESSENTIAL DUTIES AND RESPONSIBILITIES [include the following. Other duties may be assigned as needed.]{gill="" sans="" mt",sans-serif"=""}]{gill="" sans="" mt",sans-serif"=""}]{gill="" sans="" mt",sans-serif"=""}]{gill="" sans="" mt",sans-serif"=""}*
Maintain confidentiality.
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Provide coverage as the receptionist and additional time as requested.
Prepare journal entries and reconcile general ledger accounts.
Prepare assigned budget reports for management and the Board of Directors.
Assist with tracking Agency inventory.
Prepare required billings and compile reports for funding sources.
Assist with annual audit preparation and periodic program monitoring reviews.
Assist with other Fiscal tasks as needed from Program demands or the Finance Director.
Follow accounting standards and procedures to ensure uniform accounting practices, internal controls, and compliance with federal, state, and local regulations.
Assist with filing and maintaining storage areas.
Design and maintain spreadsheets using Excel.
Prepare general business correspondence as needed.
Provide support to the Office manager and Administrative team
.
Retrieve messages from voice mail and forward them to appropriate personnel.
Answer incoming telephone calls on a multi-line phone system; determine the purpose(s) of callers, and forward calls to appropriate personnel or department, take and deliver messages.
Answer questions about the Agency and provide visitors and callers with addresses, directions, employment applications, and other information as requested.
Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel.
Stamp outgoing mail and record program postage charges. Receive, sort, and route incoming mail; maintain and route publications as appropriate. Track monthly postage reports in Excel.
Maintain fax machine; assist users of a fax machine; send faxes; retrieve and route incoming faxes as needed.
Create memos, correspondence, reports, and other documents as necessary using the computer.
Perform clerical duties such as filing, photocopying, printing, collating, shredding, and word processing.
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