Job Information
Iowa Department of Administrative Services Secretary 2 in Des Moines, Iowa
Secretary 2
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Secretary 2
Salary
$40,289.60 - $58,988.80 Annually
Location
Des Moines - 50319 - Polk County, IA
Job Type
Full-time
Job Number
25-00755
Agency
005 Department of Administrative Services
Opening Date
09/27/2024
Closing Date
10/7/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Mariah Fucaloro at mariah.fucaloro@iowa.gov
Description
Benefits
Questions
Job Description
The Department of Administrative Services - Fleet Division is responsible for the acquisition, management, policies, operation, maintenance, repair and disposal of motor vehicles used for the transportation of State of Iowa employees in their official duties. We are seeking to fill a vacantSecretary 2position.
This position will oversee the motor pool reservation system, process invoices, and support with general fleet operations.
Job Duties:
The key responsibilities of this position include:
Oversee and maintain motor pool reservation system - assist agencies and drivers with vehicle rentals; set up and train new users; generate utilization reports; research and resolve issues pertaining to the motor pool vehicles.
Provide operational support - provide customer service to internal and external customers; coordinate maintenance appointments; process registrations/titles/plates; serve as Pcard/Travel card coordinator; process invoices; assist with vehicle delivery and exchanges.
Observe current practices for process improvement recommendations; identify problems and possible solutions; document processes and procedures for internal operations guide; assist with project implementations.
Other Duties:
- Additional responsibilities include other aspects of fleet operations, such as maintaining vendor relations; assisting with scheduling maintenance and repairs; providing assistance to internal/external customers; and receiving new vehicle deliveries.
Other Information:
This position requires teamwork, honesty, dependability, productivity, and accuracy; the ability to communicate effectively in person and in writing; strong customer service and organizational skills, the ability to multitask and meet deadlines in a fast-paced environment, and the ability to take initiative and be proactive.
Candidates must be proficient in Microsoft and Google applications; demonstrate high level of integrity and professionalism in dealing with state agencies and external suppliers; comply with Iowa Code, Administrative Rules, and State of Iowa Employee Handbook.
What We Offer You:
Competitive pay and benefits package including health, dental, flexible spending, and life insurance
Opportunities for professional growth and development
Paid time off effective immediately (biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year)
Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match
Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
Optional 401A plan with employer contributions
Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)
Ready to Make a Difference? Apply Today!
This is a unique opportunity to be part of a dedicated team. We offer a collaborative work environment where your contributions are valued, and your professional growth is supported. If you are ready to take on this exciting challenge and contribute to the success of the DAS, we encourage you to apply.
The State of Iowa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Explore the Distinctive Culture of DAS: Why Choose Us?
Are you ready to uncover the unique qualities that make the Department of Administrative Services (DAS) an exceptional workplace? Dive into our recruitment page (https://iowa.attract.neogov.com/recruitment/p/department-of-administrative-services) to explore what sets DAS apart, join our Talent Network for the latest job opportunities, discover the outstanding benefits offered by the state, and receive personalized support to navigate the State's hiring process. We're excited to welcome you aboard and see how your talents can contribute to the success of our team!
Minimum Qualification Requirements
Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees withcurrentcontinuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary2-00026-90026.pdf)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties?
Yes
No
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
Less than six months of the combined identified education and work experience
Six months to less than one year of the combined identified education and work experience
One year to less than two years of the combined identified education and work experience
Two years or more of the combined identified education and work experience
05
If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?
Not applicable - I have not completed the State of Iowa Administrative Assistant Certificate Program
No experience to less than six months of the identified experience
Six months to less than one year of the identified experience
One year to less than one and a half years of the identified experience
One and a half years or more of the identified experience
06
If you are a CURRENT employee for the State of Iowa (executive branch): How many months do you have of current continuous experience in the state executive branch that includes full-time work experience in the classification of Secretary 1?
Not applicable - I am not an employee for the employee for the State of Iowa (executive branch
Less than one year of work experience in the classification of Secretary 1
One year or more in the classification of Secretary 1
Required Question
Agency
State of Iowa
Agency
005 Department of Administrative Services
Address
Hoover State Office Building
1305 E Walnut St
Des Moines, Iowa, 50319
Website
https://das.iowa.gov
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