Work in Iowa Veterans Jobs

Accounts Payable Specialist JobID: 614

• Position Type:

  Secretarial/Clerical/ Accounts Payable

• Date Posted:

  9/30/2024

• Location:

  The Forum

     Hourly rate: $25.97

POSITION TITLE: Accounts Payable Specialist

GENERAL CHARACTERISTICS:

Recruited By: Chief Human Resources Officer

Recommended for Appointment By: Chief Human Resource Officer

Chief Financial Officer

Director of Finance

WORKING RELATIONSHIPS:

Type of Authority: Staff

Reports To: Director of Finance

Consults With: Forum Staff, Principals, Department Managers, Business Managers, other District staff, Vendors, Parents, and General Public

QUALIFICATIONS: Associate of Arts degree and/or three years’ experience in accounts payable or business-related field are desired. Proficient in Microsoft Office suite products. Skill in modern office practices and procedures including a knowledge and ability to use computer equipment and software. Must have accurate and detailed skill set. Strong communication skills. Ability to collaborate and work well in a team setting.

POSITION RESPONSIBILITIES:

Perform accounts payable functions for the District including but not limited to:

· prompt payment of invoices and employee reimbursements on a weekly cycle electronically, by check or with third party processor

· reconciliation of invoices with purchase orders to assure payment only for merchandise or services received

· review invoices for appropriateness and proper account coding

· work closely with third party processor to make sure payments are made timely and accurately

· maintaining vendor information file including adding vendors and W-9 forms

· process monthly P-Card statements including reconciliation of receipts and proper approvals

· process and help maintain other District credit card accounts and District debit card accounts

· add/edit online users for District Amazon Business account

· review payments to 1099 vendors and assist in preparing 1099’s

· prepare Forum building deposits

· scan District financial records and information into the electronic storage database

· review and process professional services planning sheets

· approve and process in-district employee mileage reimbursements

· work with and provide support to all District schools and departments on accounts payable related items

· provide back-up to accounts receivable as necessary

· Other Business Department duties as assigned.