Job Information
North Mahaska Community School District Elementary Secretary in New Sharon, Iowa
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::: {dir="ltr"} Summary: :::
The Elementary Secretary provides administrative and clerical support to the school office, facilitating smooth day-to-day operations. The role involves serving as the first point of contact for students, parents, and staff while maintaining professionalism, confidentiality, and efficiency in a dynamic school environment.
Essential Duties and Responsibilities:
Office Administration
- Answer and direct phone calls, take messages, and respond to inquiries from parents, staff, and the community.
- Maintain the principal's schedule, coordinate meetings, and prepare meeting materials.
- Organize and manage school records, files, and databases.
Student Support
- Assist with student attendance, including daily tracking, follow-up on absences, and reporting.
- Handle student check-ins, early dismissals, and late arrivals.
- Provide first aid and care for students as needed and contact parents in case of emergencies.
Clerical Duties
- Prepare and distribute school communications, newsletters, and announcements.
- Process incoming and outgoing mail and correspondence.
- Manage supply inventory and place orders for office and classroom materials.
Event Coordination
- Assist in the planning and coordination of school events, assemblies, and meetings.
- Serve as a liaison between the school, parents, and external vendors for events.
Financial Support
- Handle basic bookkeeping tasks, such as processing purchase orders, tracking expenses, and collecting payments for school activities.
- Manage petty cash and ensure financial records are accurate and up-to-date.
Customer Service
Greet visitors and maintain a welcoming atmosphere in the office.
Ensure that all visitors adhere to school security protocols.