Job Information
Great Prairie Area Education Agency Agency Business Manager in Ottumwa, Iowa
Great Prairie Area Education Agency has an opening for an Agency Business Manager.
241-day contract
Benefits: IPERS, generous paid leave package and monthly cafeteria allotment of $1,010.00.
Category: Administrative Support
Position Overview:
The agency business manager will work to provide support to the agency Chief Administrator and Chief Financial Officer. He/She must have a basic understanding of each service area; its goals, needs and priorities, both within and between service areas. He/She must understand thoroughly the procedures involved in building and administering budgets in Iowa, in purchasing and inventory control of the agency. He/She must have an understanding of local, state and federal regulations that influence the operations of the system.
Qualifications:
Must have a minimum of a BA degree in either Accounting or Business Administration. Must be able to obtain a current Iowa School Business Official Authorization License. Should possess above average skills in the areas of supervision and communication. 5 years of related business experience.
Responsibilities:
The agency business manager will assist the Chief Financial and Chief Administrator in the following ways & areas:
Preparation of agency financial reports and documents.
Preparation of the Agency's budget, amended budget and annual financial report with the Director of Finance, Accountant, and budget managers.
Analysis of financial operations and transactions including, but not limited to, ratio analysis, trend analysis, expenditure and revenue projections, and historical perspectives, both routinely and as requested.
Provide reports monthly and as requested by the Chief Financial Officer or Chief Administrator.
Participate in, and provide information for, discussions concerning resource allocation of available funding sources.
In consultation with the Chief Financial Officer, establish and comply with sound business and accounting practices, policies and procedures.
Adherence to Generally Accepted Accounting Principles.
Assist in developing and maintaining the accounting system and chart of accounts.
Support the development of policies and procedures in compliance with the Code of Iowa, State Uniform Financial Accounting Manual, Uniform Commercial Code and sound business practices.
Cooperate with and support the work of the independent CPA auditors.
Assist with contract negotiations as needed.
Support the Human Resources department with relevant and interested parties, both internal and external, concerning Agency contracts and agreements.
Maintain effective management for specific business operations of the Agency.
Supervise and direct business office employees in functional areas of accounting, accounts receivable, accounts payable, payroll, fixed assets, budgeting, purchasing and business information technology as needed.
Support the maintenance of effective management for the income and expenditures of the Agency.
Implement policies, procedures and processes for the proper acquisition, custody and disposal of fixed assets.
Support the fiscal manager for all Agency projects, grants and contracts.
Support the development, dissemination and implementation of business practices and procedures.
Participate in the development and improvement of an integrated administrative enterprise software solution and ancillary systems.
Responsible for effective and efficient purchasing operations through direct supervision of staff and coordination of activities and developing requests for proposal for major purchases.
Responsible for specifically assigned business matters as delegated by the Chief Financial Officer or Chief Administrator.
Support the review and approval of purchase order requests according to Agency workflow protocols.
Support the review and approval of out-of-area travel claims.
Responsible for the risk management program.
Manage insurance contracts for property, workers compensation, general liability, professional liability and other insurance policies as needed.
Assure insurance claims for damages are executed in a timely and appropriate manner.
Coordinate with the Chief Administrator and insurance company(s) regarding all judgments and lawsuits involving special education issues.
Participate in local, state and national professional organizations pertinent to job responsibilities.
Participate in staff development and professional growth activities.
Responsible for maintaining a Code of Ethics and Standards of Conduct as established for school business officials.
Demonstrates cultural competence and behaviors consistent with the core values, vision, and mission of Great Prairie AEA.
Other duties and responsibilities as assigned by the Chief Financial Officer or Chief Administrator.
The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to maintain confidentiality.
Strong oral and written communication skills.
Must be self-motivated, reliable, organized, detail and quality oriented and have excellent interpersonal skills.
Computer experience, including Microsoft products and web based tools, as well as the ability to learn new applications and resources.
Knowledge and demonstration of cultural competence.
Must be familiar with standard concepts, practices, and procedures within the agency.
Physical Requirements:
Ability to travel between schools/sites served and outside of the agency.
Normal, routine levels of bending, carrying, climbing, reaching, sitting, standing, and walking.
Primary Location Ottumwa Office
Salary Range Per Year
Shift Type Full-Time