Job Information
Armstrong Machine Co Secretary in Pocahontas, Iowa
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Machine Shop Secretary
Location: Pocahontas, IA Job Type: Full-Time Reports To: Office Manager
Position Overview:
We are looking for a detail-oriented and organized Secretary to support our operations. The ideal candidate will have strong administrative skills and a background in manufacturing or machine shop environments. You will play a crucial role in ensuring efficient communication and coordination within the shop.
Key Responsibilities:
- Manage front desk operations, greeting visitors and directing inquiries appropriately.
- Maintain accurate records of orders, inventory, and production schedules.
- Assist with scheduling and coordinating meetings, appointments, and shop activities.
- Prepare and distribute internal communications and reports.
- Handle incoming calls, emails, and correspondence related to shop operations.
- Assist in the preparation of quotes, invoices, and purchase orders.
- Maintain filing systems and ensure all documents are organized and easily accessible.
- Support the office manager and GM with administrative tasks and project coordination.
- Collaborate with shop personnel to ensure smooth workflow and effective communication.
Qualifications:
- High school diploma or equivalent; associate degree in business administration or related field preferred.
- Previous experience in an administrative role, preferably in a manufacturing or machine shop environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Quickbooks.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Familiarity with machine shop terminology and processes is a plus.
Benefits:
- Competitive salary and opportunities for overtime.
- Health, dental, vision, and life insurance all available. (health insurance provided by employer)
- Vacation, holiday, and sick pay available.
If you are a proactive and reliable individual with a passion for supporting operations in a machine shop environment, we encourage you to apply!
To Apply: Please submit your resume to Chris@armstrongmachine.com with the subject line "Machine Shop Secretary Application."
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