Job Information
CPM Holdings, Inc. Executive Assistant in Waterloo, Iowa
CPM Holdings, Inc. is a diversified leading global supplier of process equipment and engineered technologies that sustainably feed, fuel, and build a better world. With its growing family of 17 market-leading product brands, CPM serves a variety of industries including animal feed, consumer food, green energy, advanced materials and sustainable packaging. Founded in 1883, CPM has 1,700 employees across 36 facilities on 4 continents with presence in 150+ countries. From the foods you eat to the fuels you require, CPM plays an important role in making the world more efficient and more sustainable.
POSITION SUMMARY:
CPM Industrial Solutions ( A division of CPM Holdings) is looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level leaders. This position is based in Waterloo, Iowa.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements, setting up meeting details/reservations and preparing expense and other reporting requirements. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You will contribute to the efficiency of our business by providing personalized and timely support to the senior leadership team.
RESPONSIBILITIES:
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Coordinate meeting logistics to include site selection, hotel selection and meeting content delivered before each major meeting (board meetings, staff meetings, manager meetings)
Make travel and accommodation arrangements
Prepare weekly, monthly or quarterly reports by collecting and analyzing data
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Maintains customer confidence and protects operations by keeping information confidential
Contributes to team effort by accomplishing related results as needed
All other duties as assigned
REQUIREMENTS:
Work experience as an Executive Assistant, Administrative Assistant or similar role
Ability to sequence and prioritize tasks most important for the business
A high level of attention to detail
Excellent Microsoft applications skills (Word, Excel, Teams & Outlook)
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
MUST REFLECT THE CPM PRINCIPLES:
Treat the customer and employee right
Operate with integrity, inclusiveness, and respect
Create long-term value in all our efforts
Encourage, collaborate, innovate and celebrate
Global Mindset, Family Values
CPM Acquisition Corp. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. CPM Acquisition Corp. offers competitive compensation and benefits, including paid holidays and vacations, 401k, medical/dental insurance, tuition assistance, and more.
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