Job Information
Waverly Health Center HR Coordinator in Waverly, Iowa
The HR department is adding to its team! Candidates interested in joining our WHC mission of person-centered care please apply!
PRIMARY FUNCTIONS
Provides direction and support to employees, managers and the human resources team on human resources processes. Conducts department tasks in relation to hiring, benefits enrollment and policies.
Schedule: Monday - Friday, some flexibility on specific schedule. May schedule remote work periodically based on department coverage needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Employee Relations:
Consults with managers and employees on employment matters, conducting thorough investigations to ensure full consideration is provided in compliance with State and Federal laws.
Works towards solutions and employee development.
Provides direction to employees and managers on performance improvement and first level disciplinary process.
Conducts disciplinary action meetings.
Documents and maintains employee performance management files.
Gathers information for HR Specialist and Director for investigations, unemployment hearings, employment legal matters.
Consults on the 90-day and annual performance appraisals with managers, as requested.
Conducts exit interviews to collect valuable information for organizational improvement.
Assists employees with questions and finds solutions, demonstrating a high degree of customer service.
Hiring and Onboarding:
Coordinates portion of the hiring processes , including transferring applications to managers, efficiently utilizing the application software, reviewing rehire status, scheduling occupational health appointments, ensuring pre-employment requirements are conducted, and all process components are complete before hire within Joint Commission guidelines.
Schedules new employee onboarding meetings including lunch with manager and general orientation.
Finalizes onboarding documents and performs communication to ensure new employee records are complete including I-9, W-4, E-verify, parking information, IT access processing, etc.
Assists with recruiting efforts including but not limited to website listing updates, social media recruiting, radio interviews and career fairs. Assists managers in the hiring process. Represents Waverly Health Center in a positive and professional manner.
Coordinates onboarding of contracted nursing staff. Works with managers to ensure we have accurate positions posted and ensures policy requirements are met.
Maintains employee records in compliance with Federal and State laws, also Joint Commission standards.
Processes primary source verifications of employee licensure , education, certification, etc.
Ensure employee records are accurate and current.
Performs verification of employment as requested.
Conducts administration of Human Resource Information Systems ensuring employment records are made within established deadlines:
- Enters new employees into HRIS systems.
Assists with establishing new processes.
Communicates HR Update regularly to ensure necessary staff has needed information.
- Communicates timely and professionally with all parties involved.
Creates new and replacement employee security/ID badges. Terminates access as requested.
Benefits:
Assists with administration of employee benefit plans: including premium deductions, enrollment changes on carrier online systems, employee consultation, orientation, etc.
Assists with setting up and coordinating the annual benefits enrollment process.
Serves as back up to ACA reporting.
Serves as back up for FMLA and other leave processes.
MINIMUM QUALIFICATIONS
Education, Experience, and Training
- Bachelor’s Degree preferred.
Must have previous experience in Human Resources functions and have high value for customer service. Experience with HRIS Workday a plus.
Ability to learn and navigate computer systems, including the online training modules, the employee timesheet and the performance appraisal system. Job specific systems are also required. Intermediate skills with Microsoft Excel required.
Must be able to read, speak, and write fluent English.
Physical Requirements
- Sitting – Approximately 75% of shift.
Standing – Approximately 10%.
Walking –Must be able to move around hospital to visit managers and employees.
Lifting – Not a requirement.
Twisting – Not a requirement.
Bending – Infrequent.
Squat/Kneel – Not a requirement.
WORK ENVIRONMENT
May come in contact with hazardous chemicals or treatment modalities.
The possibility exists of exposure to communicable disease due to working in a healthcare environment.
Involvement in patient care may result in unavoidable work-related illnesses.
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This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager.