Job Information
Iowa Department of Administrative Services Office Support in Webster City, Iowa
Office Support
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Office Support
Salary
$35,256.00 - $51,334.40 Annually
Location
Webster City - 50595 - Hamilton County, IA
Job Type
Full-time
Job Number
25-01816
Agency
400 Health and Human Services - Community Access Eligibility
Division
Health and Human Services - Community Access Eligibility
Opening Date
01/06/2025
Closing Date
1/16/2025 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Erin Casella - erin.casella@hhs.iowa.gov
Description
Benefits
Questions
Job Description
SHIFT (Hours of Work, Days Off): Monday-Friday 8:00 a.m. – 4:30 p.m.
DUTIES:
This position (Secretary 1) is the lead clerical and performs administrative secretarial duties in the assigned county office as needed.
ADMINISTRATIVE:
In conjunction with supervisor and/or PBM coordinate office operations.
Issue official receipts and provide notary services.
File administrative materials, correspondence, and reports.
Process travel expense claims as needed for all assigned counties employees.
Other administrative duties: Checking county email and processing local courier mail.
Order and maintain supply and forms inventory;
May assist with the LAE budgeting process by completing the quarterly LAE expenditure report process;
Complete and process invoices to assure timely payment of office expenses, monitor the budget monthly to assure adherence to line item and overall monetary parameters.
Coordinate the Random Moment Sampling process.
Edit and process Requests for Information as assigned.
LINE STAFF SUPPORT:
As assigned:
Provide back up to the reception areas; schedule appointments; provide reception coverage; answer telephones and respond to questions/route callers in a professional and courteous manner on a daily rotation schedule which may include other counties.
Maintain active and closed IM and Service files to assure these duties are completed in a correct and timely manner. Type and process letters and other documents. Copy, collate and distribute documents for workers. Attend all staff meetings and job related training. Other duties as assigned.
Benefits:
We have a great total compensation package for our full-time employees, including:
Iowa Public Employees' Retirement System (IPERS) (Employee contributes 6.29%/State of Iowa contributes 9.44%)
Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan) (State of Iowa matches up to $75/month)
Health, Dental and Vision Insurance (See below for additional information)
Vacation Leave (96 hours/year to begin, and increases with years of service)
Sick Leave (144 hours/year)
Paid Holidays (9 days/year)
Flexible Spending Accounts
Life Insurance ($20,000 paid for by the State of Iowa)
Long-Term Disability Insurance
For additional information on benefitsclick here.
Click here to see how we compare with other employers or offers by using our Total Compensation Calculator.
Background Checks:
Applicants will be required to complete a background check to be considered for this position.
The State of Iowa is an EEO/AA Employer
HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).
Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visitwww.dhs.gov/E-Verify.
Minimum Qualification Requirements
Experience equal to one year of full-time clerical or closely related work;
OR
post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
OR
completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required experience;
OR
certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
OR
employees withcurrentcontinuous experience in the state executive branch that includes permanent status as a Typist–Advanced.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/Secretary1-00025-90025.pdf)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
How many years of full-time clerical work experience do you have?
No experience
Six months to less than one year of full-time clerical work experience
One year or more of full-time clerical work experience
Less than six months of full--time clerical work experience
04
How many months of COMBINED post high school course work in an accredited secretarial, business, or closely related curriculum AND full-time clerical work experience do you have?
No full-time clerical work experience and specified education to a combined total of less than six months
Six months to less than one year of the combined clerical work experience AND specified education
One year or more of the combined full-time clerical work experience and specified education
05
How many months of full-time clerical work experience AND undergraduate course work do you have? 30 semester hours would equal 12 months' experience, 15 semester hours would equal 6 months' experience.
No undergraduate course work/full-time clerical work experience to less than six months of the specified education and work experience
Six months to less than one year of the combined specified education and full-time work experience
One year or more of the required education and full time work experience
06
If you have completed the certification from the State of Iowa Administrative Assistant Certificate Program, how many months of full-time clerical work experience do you have?
I do not have the Iowa Administrative Assistant Certificate
No full-time clerical work experience to less than three months of full-time clerical work experience
Three months to less than six months of full-time clerical work experience
Six months or more of the required full-time clerical work experience
07
If you are a CURRENT employee for the State of Iowa (executive branch): Do you have current continuous experience in the state executive branch that includes permanent status (i.e., six months or more) as a Typist–Advanced?
Yes
No
I am not a current State of Iowa employee.
08
Do you have a combination of one year of post high school education or full-time work clerical or closely related experience? 30 semester hours equals one year of experience.
Yes - I have the one year of post high school education and/or work experience
No - I do not have the one year of post high school education and/or work experience
09
Are you a current permanent State of Iowa employee (Executive Branch) with current continuous experience in the state executive branch that includes experience equal to eighteen months of work as Clerk, Clerk Advanced, Clerk Specialist, Accounting Clerk 1, 2 and 3, or Storekeeper 1, 2 and 3?
Yes - I am a current State of Iowa employee and have experience of eighteen months in one of the classifications listed
Not applicable - I am not a current State of Iowa employee
I am a current State of Iowa employee but do not have the required time in the classifications identified
10
Do you have one year of full-time work experience in clerical or a closely related work area?
Yes
No
Required Question
Agency
State of Iowa
Website
hhs.iowa.gov
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